Emergency Preparedness Coordinator, Bureau of Healthcare System Readiness
NYC Department of Health & Mental Hygiene
# of Positions: 1
Job ID: 301972
Civil Service Title: Public Health Emergency Prepar
Title Code No: 51197
Title Classification: Non-Competitive
Proposed Salary Range: $ 45,250.00 - $ 74,500.00 (Annual)
Work Location: 42-09 28th Street
Division/Work Unit: Healthcare System Readiness
The New York City Department of Health and Mental Hygiene (DOHMH)'s Office of Emergency Preparedness and Response (OEPR) promotes DOHMH's and NYC's ability to prevent, prepared for, respond to and recover from health emergencies. OEPR coordinates agency-wide emergency preparedness planning, exercises and training evaluation of incident response and exercise performance as well as coordinates with community stakeholders and city, state and federal partners on public health emergency planning and response. The Bureau of Healthcare Systems Readiness (BHSR) is one of five bureaus within OEPR. BHSR partners with NYC healthcare facilities, including hospitals, nursing homes, adult care facilities, and primary care works with multiple City agencies, state and federal partners, academic centers and professional organizations to ensure that NYC's healthcare system is prepared to respond to and recover from natural and manmade emergencies and disasters. BHSR does this by funding healthcare coalitions and supporting healthcare facilities and organizations to develop emergency preparedness and response capabilities. Bringing together emergency management leaders from public health, the healthcare delivery system, municipal emergency management, and Emergency Medical Services (EMS), DOHMH leads the NYC Health Care Coalition by supporting assessment, planning, training, exercises and development of communications capacity across the sectors of NYC's healthcare system.
DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
- Coordinate the development of guidance materials, development and conduct of emergency preparedness planning activities and conduct of emergency preparedness training and exercises for NHs and ACFs.
- Participate in Emergency Support Function 8: Health and Medical planning in collaboration with OEPR staff and represent BHSR at workgroup meetings with NY Emergency Management as needed.
- Participate in the Administrator-On-Call (24/7) rotation and response activities in public health emergencies
- Oversee and manage ACF Association and Nursing Home Association contract(s) and communicate with contracted Vendors and other ACF stakeholders to ensure project deliverables and strategic goals and objectives are being met; troubleshoot any challenges to completing these deliverables or achieving these goals and objectives; conduct routine meetings with vendors to review status of deliverables.
- Assist Program Manager in developing scopes of work, project plans and requests for proposals to support preparedness activities.
- Maintain relationships and effective communications with long term care associations, individual facilities and other stakeholders (NYC Healthcare Coalition members and leadership, city and state agencies and others).
- Provide logistic and technical support to ensure successful productive meetings webinars and/or training and exercises, including development and distribution of agendas, facilitating conference calls and webinars and development of presentations.
- Identify and promote promising best practices among NH and ACF facilities by drafting manuscripts and/or developing posters for state, regional or national preparedness conferences.
Acts as a DOHMH representative to a Borough Coalition.
- Attend coalition meetings and activities (planning, training, exercises).
- Be responsible for contract management of at least 1 Borough and 1 Network system coalition contract: review submissions for quality; record and submit vouchers for successful submissions; prepare reports summarizing progress toward completion of contracted work and impact of activities; summarize, aggregate, or otherwise analyze content of completed coalition activities.
- Assist Director, Healthcare Coalitions in preparing, scheduling and coordinating NYCHCC meetings, including: agenda development, meeting logistics, presenting updates and recording follow up activities.
- Support development of NYCHCC communications and promotion, including developing written updates or communications for members, overseeing development of NYCHHC website, and liaising with OEPR communications liaison to promote the value of NYCHCC membership to healthcare leaders and other stakeholders.
- Collaborate with Acute Care Readiness Health Care Coalitions unit (ACRHCCU) team to identify commonalities and opportunities for coalitions: prepare reports on activities and progress toward coalition development goals for ACRHCCU senior management; Assist Director of ACRHCCU in developing NYCHCC charter, by providing research literature reviews, and other reports to inform charter development process, coordinating meetings of stakeholders and monitoring progress toward charter development.
The ideal candidate for this position must be pro-active and self-motivated individual with ability to work in teams and have:
- A Bachelors degree with at least 2 years of experience in program management
- Excellent communication (verbal & written) and interpersonal skills
- Knowledge/experience working with the healthcare sector and or the community
- Experience coordinating projects involving multiple stakeholders
- Ability to prioritize and work in fast-paced environment with hard deadlines
- Fluency in Microsoft Applications, specifically Word, Excel and PowerPoint.
Minimum Qualification Requirements:
1. Master’s degree from an accredited college in emergency management, public health, disaster management, emergency preparedness/administration, public administration, or related field and one (1) year of satisfactory full-time professional experience in one or a combination of the following area(s): emergency preparedness planning/management, emergency medical services, fire or public safety, law enforcement, homeland security, public health, mental health, environmental/occupational health and safety or a related specialized area; or
2. A baccalaureate degree from an accredited college and two (2) years of satisfactory full-time professional experience in one of the areas described in “1” above; or
3. A satisfactory equivalent combination of education and experience. However all candidates must have a minimum of one (1) year of satisfactory full-time professional experience in one of the areas described in “1” above.
**IMPORTANT NOTES TO ALL CANDIDATES:
Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
• A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.
• Proof of Education according to the education requirements of the civil service title.
• Current Resume
• Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)
If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.
Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.
The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the DOHMH qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program’s other requirements.
Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements:
Apply online with a cover letter to https://a127-jobs.nyc.gov/. In the Job ID search bar, enter: job ID number # 301972.
We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.
The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.
All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.